Administrative Assistant Volunteer
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| Reference |
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| Position Type |
Part-time |
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| Position Status |
Sourcing |
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| Date Posted |
Monday, 10 May 2010 |
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| Location |
Philadelphia, PA |
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| Duration |
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| Company Information |
The African American Museum in Philadelphia
701 Arch Street
Philadelphia,
PA
19106
Website: http://www.aampmuseum.org
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| Position Description |
SUMMARY: The Administrative Assistant Volunteer will provide administrative and staff support to the general organizational operations. Working under the direct supervision of the assigned staff member, this position provides all necessary organizational support and is responsible for a variety of other tasks. DUTIES AND RESPONSIBILITIES:
- Assist with the completion of filings for the organization
- General office duties such as typing, bookkeeping, flow of correspondence, filing, requisition of supplies, faxing, etc.
- Provide assistance as needed with research for products and services and product development
- Greet and direct office visitors, answer main office telephone system, respond to direct requests for information and/or forward messages to appropriate staff. Make sure the office is kept in orderly and clean fashion
- Assist with review of administrative procedures and development of systems to assure compliance by all staff
- Staff liaison for ongoing tenant/landlord matters
- Maintain inventory for office supplies and computer software
- Assist with research and cost comparisons for vendors to maintain cost effectiveness and quality, including technology and computer support.
- Coordinate materials for meetings and training sessions and other activities of the organization
- Maintain and update database as needed
- Receive and distribute all incoming mailing and coordinates outgoing mail, including courier services, postage meter account, and interoffice mail distribution
- Lead person in providing support of mailings or coordinating bulk mailing processes
- Assist in preparation of materials for the board of directors
- Provide meeting support as needed (e.g., scheduling conference rooms, coordinating food, logistics)
- Provide administrative support to staff for copying, faxing and large-scale mailings
- Responding to staff requests for administrative support as needed
- Maintenance of library and classification and filing of new items
- Perform other duties and responsibilities as requested with a sense of humor and team spirit
- Coordination of publication orders, including the processing of checks for payment, and preparing an acknowledgement for orders fulfilled
- Processing check and credit card requests and file receipts accordingly
- Processing incoming bills and outgoing checks
- Booking travel and hotel arrangements as needed.
- Assist in the updating of the website
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| Qualifications |
Some office administrative support experience is preferred.
Some college preferred.
Excellent organizational skills (oral and written) and the ability to excel at details, multi-tasking and working under pressure.
Must have some experience and skilled in the use of software programs such as MS Word, ACCESS, PowerPoint, and Excel.
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| How to Apply |
Submit your resume, two (2) writing samples, along with a formal request for an interview at volunteers@aampmuseum.org **No Phone Calls Please** |
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| Email Resume To |
cmurray@aampmuseum.org |
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| Contact Info |
Cassandra L. Murray
Contact Phone: 215-574-0380 Ext. 227
Contact Email: cmurray@aampmuseum.org
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Apply for Position
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